Pay employees back faster for business expenses
Capture expenses digitally, review them quickly, and reimburse employees in minutes - all in one platform.
No paper receipts
No manual processing
No reimbursement delays
Reimbursements are slow because the process is broken
Out-of-pocket expenses create friction for both employees and finance teams.
Employees wait to be paid back. Finance teams deal with incomplete claims, manual checks, and time-consuming payment runs.
Expend simplifies the entire process - from submission to payment - so reimbursements happen faster and with less effort.
Capture complete expense data from the start
Employees submit expenses digitally through the mobile app, attaching receipts and adding details in real time. This removes the need for paper receipts and reduces the risk of missing or incomplete information.
Using expense policy software, you can ensure employees submit the right data before it reaches finance.
Speed up approvals and remove bottlenecks
Reimbursements are often delayed by slow or inconsistent approval processes.
Using expense approval workflows, expenses are routed automatically to the right reviewers. Lower-value claims can be approved quickly, while exceptions are flagged for review. This keeps approvals moving and avoids unnecessary delays.
Pay employees back in minutes, not weeks
Once expenses are approved, Expend allows you to pay employees back instantly, either individually or in bulk.
Using the Pay Employees feature, finance teams can run single or bulk payments, and see a clear summary of payments made and outstanding. This replaces slow manual processes with a simple, controlled payment flow.
Pay directly from your bank account with full visibility
Unlike traditional systems, Expend uses secure open banking to process reimbursements directly from your chosen bank account. There’s no need to manage a separate float account or move funds between systems.
At the same time, every payment is tracked and recorded, giving you a complete audit trail and simplifying reconciliation. All expense data is synced automatically into accounting software like Xero or QuickBooks, reducing manual entry and improving accuracy.
Manual reimbursements vs Expend
| Feature | Manual Process | Expend |
|---|---|---|
| Submission | Paper or spreadsheets | Digital, real-time |
| Review | Manual checks | Automated workflows |
| Payments | Manual transfers | One-click or bulk payments |
| Visibility | Limited | Real-time tracking |
| Outcome | Delays or errors | Fast, accurate reimbursements |
Do we need a separate account to process reimbursements?
No. Payments are made directly from your existing business bank account using secure open banking.
Can I pay multiple employees at once?
Yes. Bulk payments allow you to reimburse multiple employees in a single payment run.
How do I track reimbursement payments?
You can view a full payment summary showing what has been paid and what is outstanding. You can filter per team member or by team, too.
What happens if an expense is incomplete?
Employees are prompted to complete missing information before submission, reducing delays in approval and payment.
See what our customers have to say...
Natalie Johnson
Denise
Catherine
Natalie Johnson
Makes life so easy when trying to coordinate a busy agency's expenses. It's one thing that can come off a very long list - which is hugely appreciated at all levels of the business!
