Expense Management for all Businesses
Expend's expense management platform is designed to deliver numerous benefits for Accountants and their clients.
With our platform and mobile app, employees can effortlessly manage all types of expense claims in a single, convenient place. From uploading receipts and invoices to tracking mileage and managing subscriptions, we cover all aspects of expense management.
Unleash Expense Superpowers
One key advantage of working with Expend is the automatic receipt chasing feature, which eliminates the tedious task of chasing missing receipts for expense reports.
Our Expend Extract tool is also included, enabling efficient line item data extraction. This saves valuable time and ensures accurate record-keeping.
With customisable approval flows, expense claims can be approved or rejected by different managers within a business, sharing the admin. This streamlined process enhances efficiency, reduces manual errors, and allows for better control over expense management.
Seamless Accounting Integrations
Accountants can integrate Expend with their client's accounting software, such as Xero or QuickBooks, to achieve effortless synchronisation of approved expense transactions.
With just one tap, all expense data, including purchases made on both Expend and non-Expend cards, receipt photos, mileage records, and out-of-pocket claims can be linked to the relevant bank feeds or bills in the accounting software.
Moving Clients to Expend
Getting clients into Expend is easy! Our Expend Switch Guarantee* means you can be confident we will have your clients transferred seamlessly to our service - within 30 days.
*Guarantee assumes client contact is successful and required documentation is submitted within timeframe.
Introduction
We will arrange a call with your client and introduce ourselves, or you can introduce us
Onboarding
We will onboard all new users and provide free training and help guides
Ready!
Your clients are ready to start using Expend straight away
Features
Expense Management
| Feature | Expend Expert for Accountants |
|---|---|
| Automated receipt chasing | Included |
| Expend Extract (digital receipt capture) | Included |
| Automatic invoice retrieval from emails | Included |
| Out-of-pocket expenses | Included |
| Connect any bank card | Included |
| Expense approval flows | Included |
| Set unique spending limits per user (Expend cards) | Included |
| Apple Pay and Google Pay for Expend cards | Included |
| Create teams and assign expense approval roles | Included |
Card and Platform Security
| Feature | Expend Expert for Accountants |
|---|---|
| Two-Factor Authentication (2FA) | Included |
| Turn on/off Magstripe use on Expend cards | Included |
| 3D Secure on Expend cards | Included |
| Individual spending limits on every Expend card | Included |
| Manage security controls on Expend cards | Included |
Insights
| Feature | Expend Expert for Accountants |
|---|---|
| Real-time overview of all expenses | Included |
| Dashboard for spending analytics | Included |
Automated Bookkeeping
| Feature | Expend Expert for Accountants |
|---|---|
| Accounting system integrations | Included |
| External bookkeeper access | Included |
| Automatic missing receipt reminders | Included |
Help and Support
| Feature | Expend Expert for Accountants |
|---|---|
| Access to Help Guides & FAQs | Included |
| Free onboarding webinars | Included |
| LiveChat support | Included |
| Email support | Included |
| Phone support | Included |
| 121 Training sessions | Included |
| Dedicated Account Partner Manager | Included |
Expend Card Fees
| Feature | Expend Expert for Accountants |
|---|---|
| Foreign Exchange Fee for Expend card payments | 1.5% |
| Cash withdrawal fee (per transaction) | £2 within the UK, £3 outside the UK |
See what our customers have to say...
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We swapped to Expend from another provider for a better accounting integration and I'm glad we did. The difference is night and day. Prompt support and a well designed product.
FAQs
Can my clients have both card and non-card users on the same account?
Absolutely! Expend has been created to cover every instance of expense management headaches within your clients' businesses. Our system is designed to be beneficial to everyone, that's why we don't charge any extra for card holders.
How is expense data exported into accounting software?
We have click-free live integrations with both Xero and QuickBooks, and a simple CSV downloads for all other platforms.
My clients use another expense management provider, but we'd like to use Expend instead. Is it easy to switch?
Our award-winning tech and expert support team helps to make switching to Expend as easy as possible. We provide training to all of your clients, as well as onboarding and ongoing support. As part of our 'Expend Switch Guarantee', part of our Accountant Partner Programme, we can transfer and train your clients in 3 simple steps, for free.
Book a 30 minute demo with one of our team and we will walk you through this process.
How are Expend cards funded?
Expend cards come with a main 'float' account, allowing you to manage funds for multiple cards in one place.
The main account is topped up with funds (via bank transfer or standing order) and as the Expend cards are used to make purchases, the funds are deducted from the main float account in real-time.
This is the perfect choice for businesses that want to enable employees to have larger spending allowances without needing to 'top up' prepayment cards with those funds.
Are we, the accountant, charged for accessing our clients' accounts?
No! Spend time doing what you do best - managing clients’ finances. When you join our Accountant Partner Programme, you'll gain a dedicated Account Manager who will walk you through how to introduce your clients to Expend and will give you free access to your client accounts.
