Manage expenses, cards, approvals and mileage in one app
Capture receipts, submit expenses, track mileage, manage cards, and approve claims in real time with Expend’s mobile employee expense app.
Submit all expense types
Manage cards instantly
Approve expenses in-app
On iOS and Google
Turn every purchase into a complete expense
The app acts as a complete expense reporting app, allowing employees to complete and submit expenses in seconds.
Using the app, employees can:
• capture receipts instantly
• scan invoices with AI-powered data extraction
• assign categories and tracking groups
• add notes and supporting information
• submit expenses for approval immediately
The app supports all expense types, including card expenses, reimbursement claims, mileage claims, subscriptions and recurring spend.
Track expense progress and approvals in real time
Employees can see the status of every expense directly in the app, including submitted, approved, rejected and reimbursed. Managers can review, approve, or request changes without opening a laptop.
Everything updates instantly, helping teams move expenses through the process faster while maintaining full visibility. Plus, when using expense approval workflows, expenses are routed to the right reviewers automatically.
Control company cards directly from the app
Employees can manage both physical and virtual Expend cards directly in the app, alongside connected Card Connect™ business cards.
Card controls include:
• freezing or unfreezing cards
• viewing card details and PINs
• enabling or disabling online and contactless payments
• viewing spending policies and limits
• checking balances and recent transactions
Track mileage accurately with GPS and HMRC rates
Employees can track business mileage directly in the app using GPS or manual journey entry.
The app automatically records journeys, calculates mileage and reimbursement values, applies HMRC fuel rates, and tracks return journeys or multiple trip legs,
Employees can also store multiple vehicle details, with the correct mileage rates applied automatically depending on vehicle type.
For businesses managing frequent travel expenses, this removes the need for paper logs and manual calculations.
Pay quickly and securely with Apple Pay and Google Pay™
Apple Pay is here and available on all your Apple devices. Google Pay™ is a fast and simple solution for contactless payments.
Employees can add their Expend cards to Apple Pay or Google Wallet for fast, secure payments online, in-app, and in-store. This gives teams more flexibility when paying for business expenses while maintaining the same visibility and controls within Expend.
The mobile app that powers your expense process
The Expend mobile app connects directly to the wider expense workflow, helping employees complete expenses in real time while giving finance teams cleaner, more accurate data.
Once approved, expense data - including receipts, categories, tracking groups, notes, mileage, and tax information - can be synced automatically into accounting software including Xero, QuickBooks or NetSuite. For businesses managing reimbursements, employees can also submit out-of-pocket expenses directly in the app.
This creates one connected process from spend → submission → approval → accounting sync.
What can employees do in the Expend app?
Employees can manage the full expense process directly from the app, including:
- capturing receipts and invoices
- scanning receipts with AI-powered data extraction
- submitting card expenses, reimbursements, and mileage claims
- assigning categories and tracking groups
- tracking mileage automatically using GPS
- viewing expense status updates in real time
- managing physical and virtual Expend cards
- viewing connected Card Connect™ business cards
- freezing or unfreezing cards instantly
viewing PINs, balances, and spending limits
- enabling or disabling online and contactless payments
- approving or rejecting expenses as a manager
- viewing spend summaries and category totals
Can managers approve expenses in the app?
Yes. Managers can review, approve, reject, or request changes for expenses directly from their phone.
Can employees manage their Expend cards in the app?
Yes. Employees can freeze cards, retrieve PINs, manage payment settings, and view balances and spending policies.
Does the app support mileage tracking?
Can employees use Apple Pay and Google Pay?
Yes. Expend cards can be added to Apple Pay and Google Wallet for secure contactless payments.
Manual expense reporting vs the Expend app
| Feature | Manual Process | Expend App |
|---|---|---|
| Receipt capture | Paper receipts | Instant photo upload |
| Expense completion | End-of-month admin | Real-time submission |
| Mileage tracking | Manual logs | GPS tracking |
| Approvals | Email chasing | In-app approval |
| Visibility | Limited, retrospective | Real-time status updates |
See how small business expense apps compare here
See what our customers have to say...
Natalie Johnson
Denise
Catherine
Natalie Johnson
Makes life so easy when trying to coordinate a busy agency's expenses. It's one thing that can come off a very long list - which is hugely appreciated at all levels of the business!
