Expense accounting automation for finance teams
Turn approved expenses into accounting-ready data with automated receipt capture, VAT handling, category coding, and finance system sync. Expend helps reduce the manual work between employee spend, approval, reconciliation, and reporting.
Sync approved expenses, receipts, mileage and claims
Reduce manual coding and reconciliation
Connect to leading accounting and ERP platforms
Stop fixing expense data at month-end
Finance teams should not have to spend month-end chasing receipts, correcting categories, checking VAT, and manually matching transactions.
Expend helps capture the right data before expenses reach your accounting system. Receipts, categories, tracking groups, notes, mileage, VAT and approvals are collected in one place, then sent into your accounting workflow once approved.
Capture receipts, VAT and categories automatically
Expend helps employees complete expenses at the time of spend, so finance does not have to fill in the gaps later.
Employees can scan receipts or upload PDF invoices using Expend’s smart AI scanner. Key details are extracted automatically and used to pre-populate the expense report, including transaction information and VAT paid.
If a single receipt includes multiple types of spend, expenses can be split into different categories, with VAT adjusted accordingly. Missing receipt reminders prompt employees until expenses are complete, reducing the need for finance to chase information manually.
AI receipt and invoice scanning
VAT and transaction data extraction
Split receipts across multiple categories
Digital receipt storage for audit and tax records
Send approved expenses into your accounting system
Once expenses are reviewed and approved, Expend prepares the right data for your accounting workflow.
Card transactions, receipts, mileage claims, out-of-pocket expenses, categories, notes, VAT, tracking groups and supporting documents can all be kept together and sent into your finance system.
Whether you use a direct API connection or a flexible CSV export, Expend helps reduce manual exports, spreadsheet workarounds and reconciliation prep.
What expense data can sync?
Receipts and invoices
Attached to the right expense record
Transaction details
Merchant, amount and purchase data
Categories and tracking groups
Clean coding for accounting
VAT and tax information
Captured for accurate records and HMRC submissions
Mileage reports
Journey and claim details included
Out-of-pocket claims
Employee claims ready for accounting
Approval status
Review history kept with the expense
Reimbursement data
Payment information for employee paybacks
Built for finance teams managing growing expense volume
More cards, claims, mileage, receipts and systems usually mean more manual work for finance.
Expend helps keep expense data clean before it reaches the ledger. Expense Policies control what employees submit, Approval Workflows route claims to the right reviewers, and the Mobile App captures receipts, mileage, categories and notes in real time.
The result is cleaner, approved expense data that is easier to sync, reconcile and trust.
Deep Xero and QuickBooks connections, built for faster reconciliation
For teams using Xero or QuickBooks, Expend makes setup and reconciliation easier by bringing your accounting structure into the expense process.
Import your chart of accounts, tracking codes and client details into Expend, so employees and finance teams can code expenses correctly before they sync.
Once approved, expense reports, mileage claims, receipts and out-of-pocket expenses can be sent back into Xero or QuickBooks, with Expend card spend prepared for reconciliation.
Connect Expend to your accounting and ERP tools
Expend connects to leading accounting and ERP platforms, helping finance teams keep expense data accurate across different systems and business structures.
Xero
Direct API connection
Sync approved expenses, receipts, mileage and claims into Xero for faster reconciliation.
QuickBooks
Direct API connection
Send approved expense data, receipts and claim details into QuickBooks automatically.
Dynamics 365 Business Central
Connect expense data into Business Central to support a more complete, connected finance workflow.
Oracle NetSuite
Connect Expend to NetSuite to support cleaner expense data across finance operations.
Zoho Books
Keep expense data structured and ready for use in Zoho Books.
FreeAgent
Export spending data to FreeAgent using a custom CSV template.
AccountsIQ
Export approved expense data into AccountsIQ using a custom CSV template.
Sage Intacct
Export approved expense data into Sage Intacct using a custom CSV template.
Sage Cloud
Export approved expense data into Sage Cloud using a custom CSV template.
Gmail
Automate digital receipt capture by connecting Expend and Gmail.
Microsoft Outlook
Automate digital receipt capture by connecting Expend and Microsoft Outlook.
OneAdvanced
Export approved expense data into OneAdvanced using a custom CSV template.
Which accounting systems does Expend connect with?
Expend connects with accounting and ERP systems including Xero, QuickBooks, Oracle NetSuite, Dynamics 365 Business Central, Sage Intacct, Sage Cloud, Zoho Books, AccountsIQ, FreeAgent and OneAdvanced. Some connections use direct API sync, while others use flexible CSV exports.
What is the difference between an API connection and a CSV export?
An API connection syncs data directly between Expend and your accounting system. A CSV export gives finance teams a structured file that can be imported into the relevant accounting software, which is useful for platforms or workflows that require a more tailored setup.
Can Expend sync receipts into accounting software?
Yes. Expend captures digital receipts and supporting documents, then keeps them attached to the relevant expense record. Approved expenses can be synced or exported with receipt data included.
Does Expend have a Xero integration?
Yes. Expend has a direct accounting connection with Xero, helping finance teams sync approved expenses, receipts, mileage claims and out-of-pocket expenses for easier reconciliation.
Does Expend have a QuickBooks integration?
Yes. Expend has a direct accounting connection with QuickBooks, helping finance teams sync approved expenses, receipts, mileage claims and out-of-pocket expenses for easier reconciliation.
Can Expend help with missing receipts?
Yes. Expend prompts employees to upload missing receipts and complete expense details at the point of purchase, reducing the amount of chasing finance teams need to do before reconciliation. If they forget, they will receive reminder emails until completed.
Can Expend handle mileage and out-of-pocket claims?
Yes. Expend can capture and sync expense data from multiple sources, including Expend cards, connected cards, mileage claims and out-of-pocket expenses.
Manual Admin vs Expend Automation
| Feature | Manual Accounting | Expend Automation |
|---|---|---|
| Receipt handling | Chased at month-end | Captured at the time of spend |
| Expense coding | Manually corrected by finance | AI-suggested categories and tracking data |
| VAT | Adjusted manually | AI-extracted from receipt data |
| Reconciliation | Spreadsheet-heavy and repetitive, often many log-ins across accounts | Approved data is exported and automatically synced in accounting software |
| Audit trail | Scattered across systems | Receipts, approvals and expense data kept together |
| Outcome | Slower close and more rework | Cleaner data and faster reconciliation |
See what our customers have to say...
Natalie Johnson
Denise
Catherine
Natalie Johnson
Makes life so easy when trying to coordinate a busy agency's expenses. It's one thing that can come off a very long list - which is hugely appreciated at all levels of the business!