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Expense management app for businesses
Manage employee expenses, cards, mileage, receipts, approvals and accounting sync in one connected platform. Expend helps finance teams control spend, reduce manual admin and keep expense data accurate from purchase to reconciliation.
Manage every type of employee expense
Use Expend cards or connect existing business cards
Capture receipts, approvals and accounting data in real time
Bring every type of employee spend into one place
Employee expenses rarely happen in one neat process. Teams use company cards, personal cards, mileage claims, subscriptions, invoices, receipts and out-of-pocket payments. Finance teams are then left pulling everything together from apps, statements, emails and spreadsheets.
Expend brings those workflows into one platform, giving finance teams a clearer view of company spend and employees a faster way to submit expenses. Whether spend happens on an Expend card, a connected business card, a reimbursement claim or mileage, Expend helps capture the right data and move it through the process.
Already have business cards? Keep them.
Most expense platforms expect you to replace the cards your business already uses. Expend gives you another option.
With Card Connect™, you can connect existing Visa and Mastercard business cards to Expend, giving finance teams real-time visibility over transactions without disrupting how employees spend.
That means employees can keep using the cards, credit limits and rewards they already rely on, while finance gets cleaner expense data, receipt prompts and one place to review company spend.
From spend to accounting sync, without the manual chasing
Expend connects the full expense process, so finance teams do not have to rebuild the story at month-end.
Employees spend, capture receipts, add required details and submit expenses from the mobile app. Managers review or approve claims using the right workflow. Finance teams get cleaner, approved expense data that can sync into accounting software.
One platform for cards, claims, mileage and receipts
Different teams spend in different ways. Expend gives finance teams the flexibility to manage those expenses without forcing everyone into one payment method.
Use Employee Expense Cards for controlled company spend, or use Card Connect™ to bring existing Visa and Mastercard business cards into Expend. Employees can also submit out-of-pocket expenses, mileage claims, receipts and invoices directly from the app.
That gives your business a complete view of spend, without losing the flexibility your teams already rely on.
Set the rules before spend is submitted and route approvals after
With Expense Policies, you can define rules for categories, receipts, notes, attachments, tracking groups and tax treatment. This helps employees submit cleaner, more compliant expenses from the start.
With Approval Workflows, expenses are routed to the right reviewers automatically. Low-risk expenses can move faster, while exceptions are sent through the right approval path.
Together, policies and approvals help reduce errors, speed up review and give finance teams better control without adding unnecessary admin.
Give employees an easier way to complete expenses
The Expend mobile app helps employees capture receipts, submit expenses, track mileage and manage cards as spend happens.
Employees can scan receipts and invoices, assign categories and tracking groups, add notes, track mileage with GPS, view card details and submit expenses for review. Managers can also approve or reject expenses directly from the app.
This means expense information is captured earlier, while the details are still fresh, reducing missing receipts and end-of-month admin.
Use automation to reduce manual work
Expend uses automation and AI across the expense process to help capture cleaner data earlier.
Receipts and invoices can be scanned, VAT and merchant details extracted, line items captured, categories suggested and documents matched to incomplete expense reports or card transactions.
Sync approved expense data into your accounting workflow
Once expenses are approved, our Accounting Automation feature sends clean expense data into the finance systems your team already uses.
Approved expenses can include receipts, invoices, card transactions, mileage claims, out-of-pocket expenses, categories, notes, VAT, tracking groups and supporting documents. This data can then sync or export into accounting systems using API connections or flexible CSV workflows.
Expend connects with platforms including Xero, QuickBooks, Oracle NetSuite, Dynamics 365 Business Central, Sage Intacct, Sage Cloud, Zoho Books, FreeAgent and OneAdvanced.
Manual Expense Management vs Expend
| Feature | Manual | Expend |
|---|---|---|
| Expense capture | Paper receipts, forms or spreadsheets | Real-time capture through app and cards |
| Card spend | Split across statements and providers | Expend cards and connected cards in one view |
| Paying back employees | Manual claims and payment runs | Submit, review and pay back employees in one click |
| Mileage | Paper logs and estimates | GPS tracking and HMRC mileage rates |
| Policies | Written rules, manually checked | Submission rules built into the process |
| Approvals | Email chains and manual routing | Automated multi-step approval workflows |
| Accounting reconciliation | Data re-entry and spreadsheet exports | Approved data synced or exported |
| Finance outcome | More chasing and corrections | Cleaner data and faster reconciliation |
What types of expenses can Expend manage?
Expend can manage card transactions, connected business cards, out-of-pocket claims, mileage expenses, receipts, reimbursements, approvals, policies, accounting integrations and other employee business expenses.
Can employees use existing business cards with Expend?
Does Expend offer company expense cards?
Can Expend help with mileage tracking?
Can Expend manage employee reimbursements?
Yes. Employees can submit out-of-pocket claims through the app. Once approved, finance teams can pay employees back using Expend’s Pay Back Employees (Reimbursements) feature.
Can Expend automate approvals?
Yes. Expend supports approval workflows that route expenses to the right reviewers automatically. Low-risk expenses can move faster, while exceptions follow the right review path.
Does Expend connect with accounting software?
Yes. Expend connects with accounting and ERP platforms including Xero, QuickBooks, NetSuite, Business Central, Sage Intacct, Sage Cloud, Zoho Books, FreeAgent and OneAdvanced through API connections or CSV workflows.
How does Expend reduce manual finance admin?
Expend reduces manual admin by capturing receipts and expense data in real time, prompting employees for missing information, automating approval routing and syncing approved data into accounting systems.