Automation where it helps. Control where it matters.
Expend uses intelligent automation to scan receipts, extract expense details, suggest categories and help match documents to transactions.
Dependable expense controls apply the rules your business has set. Approval workflows route genuine exceptions to the right people. Your finance team stays in control of every final decision.
Dependable controls
Require receipts, notes and other supporting information. Restrict categories and apply the rules configured by finance.
Intelligent automation
Scan documents, extract VAT and line items, suggest categories and help match documents to transactions.
Human oversight
Employees review extracted data, approvers consider genuine exceptions and finance controls what reaches accounting.
AI built into the expense workflow
Expend uses AI across the expense process to reduce repetitive admin and improve the quality of expense data. It helps employees complete expense reports faster and gives finance teams cleaner information to review, approve and sync.
AI supports the work around expense management, but finance teams stay in control of the rules and approvals set on all expense types, including Expend card transactions, mileage claims, and reimbursements.
Expend's AI Capability
Receipt and invoice scanning
Extracts key details from receipts, invoices and uploaded documents
VAT extraction
Captures tax information to reduce manual checking
Line-item extraction
Helps identify what was purchased, even when one receipt includes multiple items
Merchant recognition
Detects merchant details from receipts or documents
SmartCat category suggestions
Suggests the most relevant expense category based on expense receipt data
Document matching
Matches receipts and invoices to incomplete expenses or card transactions
Scan receipts and invoices with AI
Expend’s AI-powered receipt scanning helps turn receipts, invoices and uploaded documents into structured expense data. Employees can snap a photo of a receipt or upload a PDF invoice, and Expend extracts the key information needed for the expense report.
That can include merchant details, transaction information, VAT, line items and supporting document data. Instead of typing everything manually, employees can review the extracted information, add any required details and submit the expense faster.
Match documents to incomplete expenses automatically
Missing or unmatched receipts slow finance teams down, especially when transactions arrive before the supporting document.
Expend can help match uploaded receipts, invoices and documents to incomplete expense reports, including Card Connect or Expend card transactions. If an employee uploads a receipt after the transaction has already appeared, AI can help connect it to the right expense record.
This reduces the time spent searching for documents, chasing employees or manually pairing receipts with transactions at month-end.
Help employees choose the right expense category
Expend’s SmartCat feature suggests a relevant category from the options made available by finance.
Employees can review the suggestion before submitting the expense, while finance retains control over which categories each company, team or user can access.
Send cleaner expense data into finance systems
The value of AI does not stop at submission. When receipt details, VAT, categories, tracking groups and documents are captured near real-time, finance teams have better data to review and reconcile.
Once expenses are approved, that cleaner data can support accounting automation and sync into your finance system, reducing manual corrections and helping records stay complete.
Does Expend have a receipt scanning app?
Yes. Expend’s mobile app includes AI-powered receipt scanning, allowing employees to capture receipts and invoices, extract key details and attach documents to the right expense report.
What information can Expend extract from receipts?
Expend can help extract information such as merchant details, VAT, transaction data and line items from receipts, invoices and uploaded documents.
Can Expend match receipts to card transactions?
Yes. Expend can help match uploaded receipts and documents to incomplete expense reports or card transactions, reducing the need for manual matching.
Does AI choose expense categories automatically?
Expend’s SmartCat can suggest relevant expense categories based on the expense details. Employees and finance teams remain in control of the final submission and approval process.
Does AI replace finance teams?
Can AI help with expense fraud detection?
AI can support fraud prevention by improving expense data and making transactions and supporting documents easier to review. Expend also provides expense controls, approval workflows and audit records, while finance teams remain responsible for investigating unusual or potentially fraudulent activity.
Manual Expense Processing vs Expend's AI-powered Automation
Manual Processing | Expend's AI | ||
|---|---|---|---|
Receipt entry | Employees or finance type details manually | AI extracts receipt and invoice data |
|
VAT | Checked manually from documents | VAT data is extracted from receipts |
|
Line items | Hard to split and review | Line items can be automatically extracted |
|
Categories | Employees choose manually | SmartCat suggests relevant categories |
|
Receipt matching | Manually paired with transactions | Documents can be matched to incomplete expenses |
|
Review | Finance reviews incomplete claims and routine errors | Automated data capture and configured controls give reviewers cleaner, more complete submissions |
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