Expend helps finance teams ensure the right people review the right expenses
Multi-step approval workflows
Auto-approval for low-risk expenses
Multiple reviewers at each stage
Bulk review and quick receipt visibility
Approvals slow down when everything needs manual review
When every expense follows the same approval process, finance teams end up reviewing low-risk claims that could have been approved instantly. Managers spend time checking routine spend, while higher-risk expenses wait in the same queue.
Expend helps you route expenses based on your rules, so compliant spend moves quickly and exceptions get the attention they need.
Route each expense through the right approval path
Expend approval workflows work as a structured flow. When an expense is submitted, it moves through each step based on your approval rules.
You can build multi-step workflows, assign multiple reviewers at each stage, and define how expenses progress from one layer to the next. Each expense follows the path it should, and can be approved on the move by reviewers in the mobile app.
Automatically approve low-risk expenses
Expend lets you set criteria for auto-approval based on your policy rules. For example, a subscription under £100 with a receipt attached can be approved automatically.
You can control how auto-approval works:
• require all conditions to be met, or
• trigger approval when one or more conditions are met
If an expense does not meet those criteria, it flows into the standard approval process. This reduces unnecessary approval steps while keeping control where it matters.
Review more expenses in less time
Even with automation, finance teams still need visibility and control.
Expend makes review faster with bulk actions and quick access to supporting information. Finance teams can review expenses in bulk by user, date, or team, with receipts and invoices visible in one place.
That means less time opening individual claims and more time focusing on exceptions.
Approval workflows work best when submissions are clean from the start
Approval workflows control what happens after an expense is submitted. But the quality of that process depends on what is submitted in the first place.
Expense policies help ensure employees select the right categories, attach the right documents, and provide the required information before approval begins.
When both work together, approvals are faster, cleaner, and require less manual intervention.
Expend has streamlined the expenses of my clients making them easy to manage and control. If you're still processing expenses the traditional way it's time to stop. Once you implement Expend you will never look back!
Use Expend a lot - an easy to use system, love the reminders to add receipts.
The online system and app are very easy to use. If I ever have any queries or issues with anything, the team always respond to me very quickly and are very helpful and knowledgeable about the system.
Expend is quick and easy to use. Allows team leaders and Business Support autonomy when purchasing. The phone app is quick and intuitive when photographing receipts on the go.
Expend has made collating my expenses so much easier than before. If I am working remotely then I can log my expenses immediately without having to hold on to numerous paper receipts and risk them being lost or damaged.
Such an easy application to use when recording daily work receipts and expenses.
Very easy to navigate around when mobile, and a desktop site which has everything to hand. Same functions as a high street bank. Great expense platform.
Convenient and fast, perfect for bigger business. Customer care is top notch.
Expend is really easy to use, especially when you’re on the fly. Don’t let them build up and take half a day at the end of the month, just photograph your receipt on the app. It’s brilliant and fill in a few details and you’re good to go. Much better than Concur in my opinion and I’ve used both.
Best expenses system I've ever used. Used many different expenses systems over the past 30 years. This one is brilliant. Easy to use, the app is excellent to use on the go and it's very easy to review and manage my teams expenses.
Completely happy. We are an SME and have now used expend for a couple of years for all our management's expenses and travel, plus the odd small purchase. What we like is the ease of use + the ability to set budget limits. The cost is also very reasonable. We have had a positive experience throughout without a single problem or issue.
Would recommend. Expend is easy to use and has made expensing so much easier. I find their mobile app especially useful as it lets you scan receipts immediately.
Simple and efficient. The Expend card has given our team members the flexibility they need, and has given the managers a high level of control. The process of submitting expense records (receipts) is very simple, and saves so much time for everyone.
| Feature | Expense Policies | Approval Workflows |
|---|---|---|
| Purpose | Control what employees can submit | Control what happens after submission |
| Focus | Categories, tracking groups, receipts, required information | Routing, reviewers, approval logic, auto-approvals |
| Impact | Improves submission quality | Improves review speed and routing |
| Role in process | Before submission | After submission |
Can expenses be approved automatically?
Yes. Expend allows you to set auto-approval rules based on criteria such as amount, receipt presence, or policy compliance.
For example, low-value expenses with the correct documentation can be approved instantly, reducing the need for manual review. You can choose whether all conditions must be met, or whether one or more triggers are enough to approve an expense.
What happens if an expense does not meet auto-approval rules?
If an expense does not meet your auto-approval criteria, it is automatically routed through the standard approval workflow for manual review.
This ensures exceptions, higher-value spend, or incomplete submissions are reviewed by the appropriate approvers, while compliant expenses continue to move quickly.
Can multiple approvers review the same expense?
Yes. You can assign multiple reviewers at each stage of the approval process.
This allows for layered approvals, shared responsibility, or team-based review, depending on how your organisation manages spend. Each stage can include one or more approvers before the expense moves forward.
Can finance teams review expenses in bulk?
Yes. Expend allows finance teams to review expenses in bulk by user or team.
Expenses can be assessed quickly with receipts and invoices visible in one place, helping finance teams process higher volumes without opening each claim individually. This reduces manual effort and speeds up review cycles.
How do approval workflows work with expense policies?
Expense policies control what employees can submit, including categories, required receipts, and supporting information. Approval workflows take over after submission, deciding how each expense is reviewed and who approves it.
When used together, policies improve the quality of submissions, and workflows ensure those submissions are routed and approved efficiently - reducing errors, delays, and manual rework across the process.