Expend has streamlined the expenses of my clients making them easy to manage and control. If you're still processing expenses the traditional way it's time to stop. Once you implement Expend you will never look back!
★★★★★
Trustpilot 4.8/5 ★★★★★
Business Expenses in the Palm of Your Hand: Simplify Processes, Save Time and Reduce Errors in Company Spending
Expense Management Problems Expend Solves
Boost efficiency in expense tracking for the entire business. Simplify the process for front line employees to senior management with all the features you need in one smart app
Time Consuming Processes
✔️ No need for spreadsheets. Our app captures all user's expense information you need, while removing manual data entry with our AI-powered receipt capture.
Errors and Inaccuracies
✔️ Our easy-to-use expense forms in the app improve accuracy and compliance. Where we can automatically populate information, we do.
Lack of Transparency and Control
✔️ Review employee purchase transactions as they happen. Set spending budgets with Expend cards, and see where, when and how much was spent.
Difficulty Tracking Spending Across Teams
✔️ Easily monitor and manage expenses for entire departments, or view individual spending, in real-time. Expend gives you full visibility and better control.
Manual Process with No Automation
Expend enables automated workflows, including Approval Flows and Expense Policies, so you can process expenses 75% faster and ensure compliance.
HMRC Tax Compliance
✔️ Ensure all business expenses are compliant using our receipt, VAT, and policy checks for every user submission, automatically.
Key Features That Power Your Business Efficiency
MOBILE APP
Submit expenses on the go, manage approvals and check card balances.
Expense cards
Issue Expend cards for controlled employee spending, instant transaction tracking and budget allocations.
CARD CONNECT
Easily link all of your team’s business credit or debit cards to Expend for automatic, real-time transaction information.
AI-POWERED RECEIPT CAPTURE
Automatically extract receipt details for faster expense claims.
Mileage tracking
Easily log mileage expenses through the app, using HMRC fuel rates ensuring accurate and timely reporting.
MULTI-LEVEL APPROVALS
Set up multi-step approvals that fit your organisational structure, ensuring all claims get the appropriate review before being approved.
SEAMLESS INTEGRATIONS
Sync with accounting tools like Xero, QuickBooks, and Sage (plus many more) for easy reconciliation.
Trusted by thousands of businesses like yours
Best expenses system I've ever used. Used many different expenses systems over the past 30 years. This one is brilliant. Easy to use, the app is excellent to use on the go and it's very easy to review and manage my teams expenses.
★★★★★
Expend is really easy to use, especially when you’re on the fly. Don’t let them build up and take half a day at the end of the month, just photograph your receipt on the app. It’s brilliant and fill in a few details and you’re good to go. Much better than Concur in my opinion and I’ve used both.
★★★★★
Such an easy application to use when recording daily work receipts and expenses.
Very easy to navigate around when mobile, and a desktop site which has everything to hand. Same functions as a high street bank. Great expense platform.
★★★★★
Expend has made collating my expenses so much easier than before. If I am working remotely then I can log my expenses immediately without having to hold on to numerous paper receipts and risk them being lost or damaged.
★★★★★
Expend is quick and easy to use. Allows team leaders and Business Support autonomy when purchasing. The phone app is quick and intuitive when photographing receipts on the go.
★★★★★
Expend has streamlined the expenses of my clients making them easy to manage and control. If you're still processing expenses the traditional way it's time to stop. Once you implement Expend you will never look back!
★★★★★
Best expenses system I've ever used. Used many different expenses systems over the past 30 years. This one is brilliant. Easy to use, the app is excellent to use on the go and it's very easy to review and manage my teams expenses.
★★★★★
Expend is really easy to use, especially when you’re on the fly. Don’t let them build up and take half a day at the end of the month, just photograph your receipt on the app. It’s brilliant and fill in a few details and you’re good to go. Much better than Concur in my opinion and I’ve used both.
★★★★★
Such an easy application to use when recording daily work receipts and expenses.
Very easy to navigate around when mobile, and a desktop site which has everything to hand. Same functions as a high street bank. Great expense platform.
★★★★★
Expend has made collating my expenses so much easier than before. If I am working remotely then I can log my expenses immediately without having to hold on to numerous paper receipts and risk them being lost or damaged.
★★★★★
Expend is quick and easy to use. Allows team leaders and Business Support autonomy when purchasing. The phone app is quick and intuitive when photographing receipts on the go.
★★★★★
Flexible Pricing to Fit Your Business
Monthly price
Annual price
Expend Entry
£33.00
for 3 users per month
+ Add a user for £11 per month
Features
Free optional Expend card with budget controls
Apple Pay and Google Pay
Mobile app with biometric security and expense notifications
Real-time expense tracking
Manage petty cash and out-of-pocket expense claims
Mileage tracking with HMRC Fuel Rates
Company spending analytics
Online support centre
Expend Essential
£36.00
for 3 users per month
+ Add a user £12 per month
Features
Cashback on Expend card spend*
Free optional Expend card with budget controls
Optional Add-On: 0% Foreign Exchange Fees on Expend card spend
Card Connect™ - connect any Mastercard or Visa card for instant spending data
Apple Pay and Google Pay
Mobile app with biometric security and expense notifications
SmartCat - AI-powered automatic expense categorisation
Instant Extract - AI-powered receipt data extraction
Mileage tracking using HMRC Fuel Rates
Real-time expense tracking
Custom approval workflows
Approve on the Move - review expenses in-app
Invoice management with automated document collection
Automated missing receipt chasing
Petty cash and out-of-pocket claim management
Real-time company wide spending analytics
Securely sync to accounting software incl. Xero, QuickBooks
Dedicated Account Manager with personalised onboarding sessions
Live Chat, email and phone support
Expend Everything
Request Pricing
Available for 50+ users only.
Features
Cashback on Expend card spend*
All features in Expend Essential plan, plus:
Automatic user onboarding
Advanced reimbursement reporting
Advanced ERP integration support
Advanced HR software integrations
Manage processes in bulk
Multi-entity company management
Automatic expense approvals based on spending limits
Dedicated Account Manager with priority response time
Dedicated Customer Success Manager with priority response time
Advanced Team Management functionality
Is the pricing per user?
Yes, our pricing includes a minimum monthly cost that covers up to 3 users. After that, additional users are charged on a monthly basis according to your selected pricing plan. You can easily add or remove users as your business needs change. All prices are listed excluding VAT.
Does Expend integrate with my accounting software?
Yes, Expend integrates seamlessly with popular accounting software, including Xero and QuickBooks. These integrations allow for automatic syncing of expenses, saving you time and eliminating manual data entry. If you're using other accounting platforms, we offer flexible export options to ensure easy data transfer.
Can I use any bank card or do I need an Expend card?
You can use either your existing business bank cards or an Expend card.
The Expend app works with any Visa or Mastercard, allowing you to capture real-time transaction data on any business card, to automatically pre-fill expense claims. Read more about Card Connect here.
Alternatively, you can use an Expend card, with all transactions instantly visible in your Expend account.
You can even use both simultaneously for different purposes.
How secure is the system?
Expend prioritises security with bank-level encryption to ensure all your data is safe. We comply with industry-leading security standards, including GDPR, biometrics, OTPs and 3D secure for payments, to protect personal and financial information. Additionally, user permissions can be customised to control access to sensitive data, providing an extra layer of security for your business.
What kind of onboarding support do you offer?
We offer comprehensive onboarding support to ensure a smooth transition to Expend. This includes step-by-step online guides, tutorial videos available 24/7, and personalised support depending on your pricing plan. For higher-tier plans, you may have access to a dedicated Account Manager, Customer Success Manager, and 1:1 team training sessions to get your team up and running quickly.
