Extremely Easy Expenses
We're Expend, and we're here to help you automate your expenses in a way that works for your business. Our mission is simple: to make expense management so easy that it's "zero touch." That means we'll do all the heavy lifting so all you need to do is snap and go - no more manual data entry or drowning in piles of paper receipts!
1
Simplify the process
Forget juggling credit card statements and spreadsheets. Expend gives you a single, centralised app to track business expenses - for the entire company. With just a few taps, employees can add receipts, record mileage, upload invoices and more!
2
One app for all expenses
All business expense transactions can be managed and reviewed in one place. Whether employees spent on Expend expense cards, third-party business bank cards or used cash, all data is fed into our platform and simply displayed - even if you have a team of 300. Expend can be scaled to suit your unique team requirements.
3
Try Expend for free today
We're rated Excellent on Trustpilot and Reviews.io, and over 97% of Expend customers recommend us. Invest in your company’s future and make expense management easy, accurate and efficient for everyone in your business. Just imagine the time saved!
of employees are more confident their expenses are organised
of employees feel happier not needing to use their money for expenses
feel more empowered with company spending
Most Popular Features
All-in-one Expense Management
Pay for your expenses using any payment method and manage all expenses in one app.
Free Company Mastercards
Expend cards for employees with unique spending policies and security controls on all cards.
Smart Mobile App
Add receipts, track mileage, review employee expenses and view card details on the go.
Track Company Mileage
Track company mileage on-the-go. We use HMRC Fuel Rates with automatic rate drop over 10k miles.
Connect Your Business Cards
The Card Connect feature enables live transaction feeds from any Business VISA or Mastercard.
Customise Your Integrations
Connect Expend to accounting software and we'll sync the expense data for you.
Pocket-Size Expense Management
Managing company expenses can get complex with multiple payment methods, diverse expense categories, and employees across various teams and locations submitting reports.
We simplify this with an intuitive app that lets users submit expense reports on the go, detailing purchases and payment methods. These reports are then automatically sent to the relevant Team Leader for approval.
Control Company Spending in Real-Time
Empower employees with an Expend Mastercard for their business expenses.
Retain control of company spending while providing flexibility, with customisable budgets and real-time tracking on every card. Employees love Expend cards as it removes the need for them to pay out of their own pocket for business expenses!
Expend Mastercards can be used anywhere, anytime - but limits can be set to restrict spending online, at ATMs, or on non-working days.
Multi-Stop Business Travel Tracker
Employees can use our simple mileage tracker to submit mileage claims in the app, in seconds. All we need to know is where they started their trip and where they end up, and we’ll do all the bits in between.
Business travel reports can also be split into multiple legs of a journey. Visiting multiple clients in one day? Assign each leg to a client, add notes or job numbers, with the option to rebill clients too.
Never Miss a Receipt
VAT reclaims can’t be completed without a receipt - and we understand missing receipts are a regular challenge businesses face. We’re here to solve that.
With Expend, employees are encouraged to add receipts at the time of the purchase, easily in the mobile app. Whether they paid with an Expend card, or a connected Mastercard or Visa bank card, a notification will remind them to snap a receipt photo straight away, or they can upload a PDF receipt via their computer.
If an employee forgets, we will regularly chase them.
Manage Company Teams
Simplify your employee expense management system! Share the workload of expenses reviewing with our Team Management feature. Allocate individual employees to a Team and assign a Reviewer to each Team.
This ensures that employee expenses are thoroughly reviewed by their designated Reviewer, which could be a Team Leader or Manager, and can be overseen by the Company Admin for spend analysis, all in real-time.
Share the Approval Workload
Lighten the admin load by sharing expense approval responsibilities across team managers.
Empower leaders to enforce company spending policies and give them transparency of their team’s spending on expenses.
Set controls to ensure managers are only given access to employee expenses in their assigned departments, while the Company Admin is given access to view company-wide spending.
See what our customers have to say...
Sarah, Expend Customer
Joe, Expend Customer
Christine, Expend Customer
Scott, Expend Customer
Kevin, Expend Customer
Paul, Expend Customer
Sarah, Expend Customer
Highly recommended. With Expend we now have excellent visibility and control over business expenses and spending.
Expend Entry
£33.00
/ monthfor 3 users per month
+ Add a user for £11 per month
Features
Free optional Expend card with budget controls
Apple Pay and Google Pay
Mobile app with biometric security and expense notifications
Real-time expense tracking
Manage petty cash and out-of-pocket expense claims
Mileage tracking with HMRC Fuel Rates
Company spending analytics
Online support centre
Expend Essential
£36.00
/ monthfor 3 users per month
+ Add a user £12 per month
Features
Cashback on Expend card spend*
Free optional Expend card with budget controls
Optional Add-On: 0% Foreign Exchange Fees on Expend card spend
Card Connect™ - connect any Mastercard or Visa card for instant spending data
Apple Pay and Google Pay
Mobile app with biometric security and expense notifications
SmartCat - AI-powered automatic expense categorisation
Instant Extract - AI-powered receipt data extraction
Mileage tracking using HMRC Fuel Rates
Real-time expense tracking
Custom approval workflows
Approve on the Move - review expenses in-app
Invoice management with automated document collection
Automated missing receipt chasing
Petty cash and out-of-pocket claim management
Real-time company wide spending analytics
Securely sync to accounting software incl. Xero, QuickBooks
Dedicated Account Manager with personalised onboarding sessions
Live Chat, email and phone support
Expend Everything
Request Pricing
Available for 50+ users only.
Features
Cashback on Expend card spend*
All features in Expend Essential plan, plus:
Automatic user onboarding
Advanced reimbursement reporting
Advanced ERP integration support
Advanced HR software integrations
Manage processes in bulk
Multi-entity company management
Automatic expense approvals based on spending limits
Dedicated Account Manager with priority response time
Dedicated Customer Success Manager with priority response time
Advanced Team Management functionality
Compare all features
Expense Management
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Per additional user per month (monthly plan) | £12 | £15 | £18 |
| Per additional user per month (annual plan) | £11 | £13 | £16 |
| Expend debit card with budget + spend controls | Included | Included | Included |
| Real-time expense tracking | Included | Included | Included |
| Card Connect™ - connect any Visa or Mastercard to your Expend account for real-time transaction data | Not included | Included | Included |
| Mileage tracking with HMRC Fuel Rates | Included | Included | Included |
| Mileage tracking with HMRC Fuel Rates + GPS | Not included | Not included | Included |
| Spend notifications in app | Included | Included | Included |
| Instant Extract - AI-powered receipt data extraction using OCR | Not included | Included | Included |
| SmartCat - AI-powered automatic expense categorisation | Not included | Included | Included |
| AI receipt-to-transaction matching | Not included | Not included | Included |
| Duplicate invoice detection | Not included | Not included | Included |
| Customised Expense Policies | Not included | Not included | Included |
| Assign expense approver roles with customisable expense approval workflows | Not included | Included | Included |
| Automated missing receipt reminders | Not included | Included | Included |
| Expense approvals completed in mobile app or web | Not included | Included | Included |
| Review + approve expenses in bulk | Not included | Not included | Included |
| Automatic invoice data extraction from emails | Not included | Included | Included |
| Petty cash + out-of-pocket claims | Included | Included | Included |
| Reimbursement functionality | Not included | Included | Included |
Expense Cards
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Cashback on eligible spend | Not included | Included | Included |
| Set spending controls per card | Included | Included | Included |
| Set budget controls (weekly, monthly, project based) | Included | Included | Included |
| Recurring Limits | Not included | Included | Included |
| Apple Pay + Google Pay payments | Included | Included | Included |
| One-Time Passcode (OTP) Authentication | Included | Included | Included |
| Freeze cards | Included | Included | Included |
| Turn on/off magstripe use | Included | Included | Included |
| Turn on/off online purchases | Included | Included | Included |
| Turn on/off ATM withdrawals | Included | Included | Included |
| Merchant (MCC) Blocking | Not included | Not included | Included |
Card Connect™
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Connect a Visa business card | Not included | Included | Included |
| Connect a Mastercard business card | Not included | Included | Included |
| Get real-time transaction data from connected cards | Not included | Included | Included |
| Complete expense claims for purchases made on connected cards in-app | Not included | Included | Included |
Security
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Two-Factor Authentication (2FA) | Included | Included | Included |
| Biometric in-app security | Included | Included | Included |
| AI Fraud detection | Included | Included | Included |
| Instant card locking if lost/stolen | Included | Included | Included |
| Country / Region controls | Not included | Included | Included |
Analytics
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Real-time overview of all expenses | Included | Included | Included |
| Audit exports for finance/governance | Not included | Included | Included |
| Live spend analytics + insights for teams | Not included | Included | Included |
| Time-stamped user activity logs | Not included | Included | Included |
| Spending category analytics | Not included | Included | Included |
Accounting
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Xero, QuickBooks and other leading accounting software integrations | Not included | Included | Included |
| Custom exports (CSV) | Not included | Included | Included |
| Accountant or Bookkeeper access | Included | Included | Included |
Support
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| Bulk user onboarding + provisioning | Not included | Not included | Included |
| Online help guides + videos | Included | Included | Included |
| Live chat, email + phone support | Not included | Included | Included |
| Dedicated Onboarding Manager | Not included | Included | Included |
| Dedicated Account Manager | Not included | Not included | Included |
| Dedicated Customer Success Manager | Not included | Not included | Included |
| Expend Expert 121 training sessions | Not included | Not included | Included |
Fees
| Feature | Essential | Elevate | Enhanced |
|---|---|---|---|
| FX fee on Expend card purchases | 3% | 2%** | 1%** |
| 0% FX Add-on (**Reduce FX fee to 0% with this Add-on) | n/a | £3 per user per month | £1 per user per month |
| ATM Cash withdrawals | £2 within UK, £3 outside UK | £1 within UK, £2 outside UK | Free |
| Reimbursement fees (per reimbursement) | n/a | 0.9% (max £1) | 0% (free) |
| Cross border payments (Inbound) | £7 | £7 | £7 |