Expense management software for finance teams
Control employee spend with Expend cards, or connect your existing Visa and Mastercard business cards with Card Connect™. Capture receipts, mileage and reimbursements earlier, route expenses through approval, and sync complete data into Xero or QuickBooks.
Less chasing. A cleaner month-end.
Stop chasing receipts
Help employees capture receipts and complete expense details while the purchase is still fresh, and set up automatic reminders if they forget.
See and control card spend earlier
Set limits on Expend cards and bring eligible business cards into Expend for clearer visibility across providers.
Reduce month-end clean-up
Keep transactions, receipts, categories, VAT, approvals and accounting data connected throughout the process.
Keep the spend, receipt and approval together from the start
Whether your team uses Expend cards, existing cards connected through Card Connect™, submits mileage claims or pays out of pocket, Expend keeps each transaction and its supporting details together, with receipts, categories and approvals attached as the expense moves into your accounting software.
1
Control spend
Set card limits, allowances and expense rules before money is spent
2
Capture the expense
Collect receipts, VAT and supporting details while the purchase is still fresh
3
Review and approve
Send complete expenses to the right reviewers using flexible approval rules
4
Sync to accounting
Move approved expense data into Xero, QuickBooks, Sage and more
Give your team a simpler way to spend without losing control
Issue physical or virtual Expend cards to employees, with an individual spending allowance for each person. Set recurring limits for regular costs or one-off limits for specific purchases, then use card controls to manage how each card can be used.
Every transaction is linked to the employee who made it. They receive a prompt to upload the receipt after spending, giving finance the information it needs while the purchase is still fresh.
Get the information you need before month-end
Employees can capture receipts through the Expend mobile app while the purchase is still fresh. Expend extracts the receipt information, matches it to the right transaction and helps collect the categories, notes and VAT details finance needs.
Expense Policies make required information clear before an expense is submitted. Once complete, Approval Workflows send it to the right reviewer and keep the approval history attached.
Expend also keeps mileage claims and employee reimbursements within the same review and approval process.
Spend less time preparing expenses for accounting
Once an expense is approved, Expend can send it into Xero, QuickBooks, Sage and other accounting systems. Receipts, VAT details, categories and approval records stay attached, using the account and tax mappings set by your finance team.
Split expenses where needed and find previous transactions in a searchable expense history. Finance gets clearer records for VAT checks, audits and reconciliation without rebuilding each expense before it reaches accounting.
Frequently asked questions
How can Expend reduce month-end expense admin?
Expend captures expense information closer to the point of spend. Receipt prompts, data extraction, receipt matching, Expense Policies and Approval Workflows help complete expenses earlier, reducing the chasing and correction work left for finance at month-end.
Can we keep our existing business cards?
Yes. Card Connect™ allows eligible Visa and Mastercard business cards to connect to Expend. Your team can keep its existing card provider, credit limits and rewards while finance gains real-time transaction visibility, receipt capture and one place to manage card expenses.
Can finance set different expense rules for different teams?
Yes. Expend Expense Policies can be applied across the company or tailored by team or individual. Finance can require receipts, notes and other expense details, restrict category selection, and choose whether missing information triggers a warning or prevents submission.
Can Expend automate expense approvals?
Yes. Expend Approval Workflows route completed expenses to the right reviewers based on your approval process. Expenses can also be approved automatically when they meet set conditions, while exceptions remain available for manual review.
Does Expend support employee reimbursements and mileage?
Yes. Employees can submit out-of-pocket expenses and mileage claims through Expend, with receipts or journey details attached. Mileage can be recorded using GPS or postcode entry, with support for HMRC mileage calculations and custom rates.
Which accounting systems does Expend work with?
Expend integrates with accounting systems and offers CSV exports. Accounting platforms our customers use include Xero, QuickBooks, Sage Cloud, NetSuite, Microsoft Dynamics 365 Business Central, Sage Intacct and Zoho Books, FreeAgent and more, helping finance move approved expense data into its existing accounting process.
Is Expend suitable for a finance team moving away from spreadsheets?
Yes. Expend replaces disconnected spreadsheets, emails and paper receipts with a digital process for spending, receipt capture, approvals and accounting data. Finance gets earlier visibility and more complete records without having to piece expenses together at month-end.
How quickly can our finance team get started?
Setup time depends on the size of your team, the features you need and your accounting system. You can apply for an account in minutes, and once approved, can issue virtual cards to your teams instantly.
Expend provides onboarding and UK-based support to help configure users, cards, policies, approval workflows and accounting connections correctly from the start.
Glenair
We use Expend’s Card Connect to link our external company credit cards directly to the platform. All transactions flow automatically into Expend, allowing us to quickly create and manage expenses against card spending in one central place. The biggest improvement we’ve seen is the time saved across the business.
ProductVision
Expend provides a practical, well-designed solution with consistently strong support. The support team has been quick, helpful, and resolves issues without relying on scripted responses. The “Connected Cards” feature is particularly valuable. I would recommend it to any business looking for effective card and expense management.
Atla Group
Expend has made day‑to‑day finance work significantly more efficient, particularly due to its integration with QuickBooks. The ability to approve or reject expenses has been especially valuable, offering proper oversight and control when needed. A key advantage is that Expend can speed up month‑end accounting.