Hospitality and Retail Sectors

Expend is a cloud-based platform that helps manage and control spending amongst employees, including managing petty cash securely, automating bill and invoice management and chasing missing receipts, as well as syncing all relevant data securely to accounting software.

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EXPEND CUSTOMERS

Try a solution built for you

Expend has been supporting businesses in retail, hospitality and food and beverage sectors for years.

With customers including Jimmy’s Iced Coffee and Cote Brasserie, our platform can be adapted to suit the way you run your premises – as well as provide a range of tools that help to boost sales, limit waste, reduce errors and save time.

100

%

know exactly how much money has been spent and by who
90

%

have improved the accuracy of their expenses
90

%

are confident their expenses are organised
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EXPEND CARDS

How can I control spending?

You have the option to roll out Expend Mastercards to each employee, equipped with unique spending limits and security controls.

Expend Mastercards can be used anywhere, anytime – or you can set limits to restrict spending online, in certain categories such as pubs or bars, or at weekends.

With customisable budgets and real-time tracking, you will retain control of spending while providing flexibility to your teams – removing the need for staff to fork out of their own pocket or handle physical cash too.

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Expend Inbox
Expend Email Invoice Tool

Upload or email your invoices and we'll do the rest

Track your expenses easily with Expend. Save time, save paper.

Just upload or email in your outstanding invoices and we will automatically scan the document and extract the relevant data, such as the supplier, amount and tax, creating an expense ready for easy reconciliation and analysis.

And with Two-Factor Authentication (2FA) available on our platform, you can rest assured your data is secure.


Receipt scanner app for business

Automated Missing Receipt Reminders

Real time mobile notifications will prompt employees to snap a photo of the receipt every time their Expend cards are used. Our receipt scanning app will pick up any data required, so employees simply assign the expense to a category or tracking group and add optional notes.

If receipts are missing, we will automatically prompt employees until their expenses are completed.

Spend notification app
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petty cash

Solve the petty cash problem

Petty cash can be a real headache for businesses, often managed with a cash tin and a notepad.

This can be tricky to reconcile money that has been legitimately used, and at worst it can be open to fraud which can remain undetected for some time.

Expend's app means that you can account for every penny spent on emergency or random purchases, and gets rid of petty cash forms, notes and logs.

MILEAGE TRACKING

You go the extra mile, so do we

Mileage tracking is another useful feature in the mobile app.

Users simply input where they started the trip and where they end up, and we’ll do all the bits in between. Whether personal or company vehicles are used, all mileage claims will be calculated using the recommended HMRC rates and will be adjusted depending on the distance travelled by the user in the tax year.

Journeys can be split into different legs using our Google Maps integration and return journeys set in just one tap.

Mileage expenses app and dashboard
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Accounting Software Integrations

Connect to your accounting software, anytime, anywhere

Expend enables you to manage your company expense claims anytime, anywhere. Once they are neat, accurate and organised, what happens next?

Sync all of your expense data – including transaction details, mileage claims, receipt photos, categories, tracking groups and notes – seamlessly into your accounting software, without any manual data entry.

FAQs

Who can have an Expend card?

Any Expend user - they are included (for free) in your monthly premium.
There are 3 roles which give different access levels to your Expend account, including Member (employees), Financial Reviewer (usually Managers or Finance Teams) and Admins (the most senior level with access to all). While any user can have a card, only Admins can order them, taking control over who has access to Expend cards and business funds.

Our system is designed to be beneficial to everyone, that's why we don't charge any extra for card holders.

Absolutely! Expend has been created to cover every instance of expense management headaches within a business.

Flex cards enable unique spending limits to be set for each card user, automatically recurring on a monthly, weekly or daily basis. Classic cards have funds transferred onto them manually and they do not have a recurring facility.

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