Expense management for Christmas temps

We're moving into the autumn months, and if your business recruits temporary staff, you'll be busy hiring seasonal employees for the Christmas period. There is a broad range of companies that require Christmas temps including hospitality, hotels, leisure, retail, logistics and distribution.

At Expend we are familiar with the challenges faced by these sectors and work closely with firms in these industries. 

If your business employs temporary colleagues then you will understand that there are a number of overheads that come with seasonal members of staff, including the need for rapid induction and training, onboarding and speedy immersion into your team.

One area that is often overlooked is the need to reimburse temporary employees for refundable expenses.

Typical costs include transport and travel expenses for moving between different sites; attending an induction course or training session, or the cost of work-specific clothing or equipment. 

So, new employees, including Christmas temporary staff, can face legitimate expenses as part of their new employment contract.

Some can be dissuaded from joining you because they imagine that the process of claiming these costs will be long and complex. Many dislike the idea that they need to fund the costs from their own pocket. 

At Expend we recognise the issues faced by Christmas temps. 🎄

We can provide a simple but powerful solution in the form of the Expend employee card.

This is an expense management card, which is pre-paid, and can easily and quickly be provided to temporary staff to cover legitimate expenses. (Of course, it also works for permanent staff too!)    

The employee card means that colleagues can cover agreed costs without using their own money.

As importantly, there are a number of valuable control features built into the Expend employee card platform to ensure that costs are managed effectively.

The card is equipped with pre-set limits and approved purchase boundaries. This means that temporary employees are empowered to make the purchases required to be successful in their early days in your business. As importantly, they are not faced with spending their own cash or having to claim expenses for their purchases.

Real time spend tracking ✅

The Expend employee card is easy to set up for temporary and permanent employees.

All spending can be tracked in real-time, at employee level, on your client portal.

Instant card blocking ✅

The card can be provided to specific employees as and when purchases are required, and when the employee leaves the business the payment card, if it’s still in the possession of the employee, can quickly be cancelled. 

Simple to use ✅

Another valuable and important benefit of the Expend employee card is simplicity.

This real-time payment technology means that you spend less effort managing receipts and a paper-based expense claim process. And all of the purchases made on the card can be seamlessly integrated into accounting software including Quickbooks or Xero.  

1 month free trial ✅

So, if you are facing the issue of Christmas temps being uncomfortable with spending their own money on legitimate business expenses, it's important to consider the value that the Expend payment card could offer to your firm - and you can try it for free for 30 days!

It's just one of the many ways in which Expend can help. Please contact us to learn more or get started and sign up here.