Gain complete transparency across all spending
Managing care home expenses is complex, with varied needs across multiple locations, staff, and volunteers. Juggling numerous receipts and payment methods adds to the challenge.
That's where Expend comes in – the solution for real-time expense tracking and management. It's designed for effortless control and oversight of one or multiple care homes.
Expend is versatile – suitable for everyone from front-line staff to managers and care home owners.
- Control and cap spending for employees
- Submit expense reports instantly, with transaction data from Expend cards or other payment methods
- Add receipts and submit for approval in seconds, all within one smart app.
Add Expend Mastercards for spending control
Track all spending with Expend Mastercards, including weekly or online shopping, haircuts, days out or coffees.
Each card has a unique set of controls, with customisable spending budgets that can be limited by day, by week or capped by spend amounts. Every transaction is visible in real-time, and receipts can be instantly added to expense transactions.
Our customers in the care industry highly value Expend cards because they ensure every penny is accounted for. This offers real-time transparency to care home management teams and provides the families of care home users with peace of mind.
Our cards are accepted worldwide at any location that accepts Mastercard - including stores, online, and at ATMs.
Track cash management
When the team uses cash, they can easily log spending details in the app, allowing managers to track expenses in real time. They can add how much was spent, how much change they received and receipts.
Alternatively, with Expend cards, there's no need for cash handling, removing the risks involved. Expend cards not only provide business owners of care homes with real-time expense visibility but also transparency to families of care home residents, as all spending is trackable.
Use Card Connect™
Our Card Connect™ feature pulls in real-time transaction data from business bank cards on the Visa and Mastercard networks into the Expend platform, too.
This is revolutionary! It means admins can view all business expense transactions - whether expenses are paid for on an Expend card, or a business credit card, for example - and employees can view ALL of their expenses in their Expend app, ready to add receipts.
Whether you're using Expend cards or connecting your Visa or Mastercard Business cards to our platform, we employ cutting-edge bank-level encryption to safeguard your data across the entire platform.
Track trips on the go
Expend’s app also has a business mileage tracker for travel reporting.
Employees can track business miles using our Google Maps integration and mileage calculator, store receipt records and calculate reimbursement totals automatically.
All we need to know is where employees start their trip and where they end up, and we’ll do all the bits in between.
Mirror your organisation set up
Set up expense approval flows with our Team Management feature. It enables Team Leaders and Care Centre Managers to efficiently oversee their team's expenses. They can set specific spending policies for each Expend card and review submitted expense reports.
Our system automatically directs employee expense claims to their respective managers for approval. This ensures clear oversight and adherence to expense policies.
Plus, all teams within an organisation can be monitored in real-time through one unified system, enhancing transparency and control.
Accounting Integrations
No more manual entry, no more hassle! Our receipt tracker app captures transaction details, receipt photos plus categories, tracking groups, and notes for all employee expenses.
This data is then effortlessly synced into the accounting software with just a few clicks.
know exactly how much money has been spent and by who
average time saved on admin per month per employee
have improved the accuracy of their expenses
Community Action Dacorum
Company Size:
50+
Industry / Sector:
Not-for-profit
Favourite Feature:
Expend Card
Outline of issues:
Their way of operating changed overnight due to COVID-19. Previously volunteers for the charity took the elderly shopping to buy their weekly shopping. However, when the new rules came into effect, advising certain groups to self-isolate, this was no longer possible. So they switched their service around and recruited volunteers to do food shopping for vulnerable people who had no support or were unable to get a grocery delivery slot.
How Expend has helped:
The charity wanted to find a solution that didn’t rely on cash exchanging hands, to safeguard against the spread of the disease. They also wanted to protect their users from doorstep scams, which unfortunately had increased as a result of COVID-19. Expend’s payment cards to solve this challenge.
Used like a debit card by key volunteers, the payment cards provide a holistic view of spending. The organisation can keep track of how much they are spending where and on who.
They can also capture the information in the Expend app in real-time. The Expend cards provide complete transparency. The charity can see and easily share information on what is being bought for their customers. The charity also has the ability to apply smart rules to each card. This means they can set a different spending limit for someone carrying out shopping for 10 people, versus one.
Most Popular Features
Expend has streamlined the expenses of my clients making them easy to manage and control. If you're still processing expenses the traditional way it's time to stop. Once you implement Expend you will never look back!
Use Expend a lot - an easy to use system, love the reminders to add receipts.
The online system and app are very easy to use. If I ever have any queries or issues with anything, the team always respond to me very quickly and are very helpful and knowledgeable about the system.
Expend is quick and easy to use. Allows team leaders and Business Support autonomy when purchasing. The phone app is quick and intuitive when photographing receipts on the go.
Expend has made collating my expenses so much easier than before. If I am working remotely then I can log my expenses immediately without having to hold on to numerous paper receipts and risk them being lost or damaged.
Such an easy application to use when recording daily work receipts and expenses.
Very easy to navigate around when mobile, and a desktop site which has everything to hand. Same functions as a high street bank. Great expense platform.
Convenient and fast, perfect for bigger business. Customer care is top notch.
Expend is really easy to use, especially when you’re on the fly. Don’t let them build up and take half a day at the end of the month, just photograph your receipt on the app. It’s brilliant and fill in a few details and you’re good to go. Much better than Concur in my opinion and I’ve used both.
Best expenses system I've ever used. Used many different expenses systems over the past 30 years. This one is brilliant. Easy to use, the app is excellent to use on the go and it's very easy to review and manage my teams expenses.
Completely happy. We are an SME and have now used expend for a couple of years for all our management's expenses and travel, plus the odd small purchase. What we like is the ease of use + the ability to set budget limits. The cost is also very reasonable. We have had a positive experience throughout without a single problem or issue.
Would recommend. Expend is easy to use and has made expensing so much easier. I find their mobile app especially useful as it lets you scan receipts immediately.
Simple and efficient. The Expend card has given our team members the flexibility they need, and has given the managers a high level of control. The process of submitting expense records (receipts) is very simple, and saves so much time for everyone.
Compare all features
Expense Management
| Feature | Expend Essentials | Expend Explorer |
|---|---|---|
| Monthly Price (£) | From £36 for 3 users | From £45 for 3 users |
| Automated receipt chasing | Included | Included |
| Instant Extract (receipt data auto extraction) | Included | Included |
| Automatic invoice retrieval from emails | Included | Included |
| Out-of-pocket expenses | Included | Included |
| Connect any bank card | Included | Included |
| Expense approval flows | Included | Included |
| Set unique spending limits per user (Expend cards) | Included | Included |
| Create teams and assign expense approval roles | Included | Included |
| 0% Foreign Exchange on Expend card purchases | X | Included |
Card and Platform Security
| Feature | Expend Essentials | Expend Explorer |
|---|---|---|
| Two-Factor Authentication (2FA) | Included | Included |
| Turn on/off Magstripe use on Expend cards | Included | Included |
| 3D Secure on Expend cards | Included | Included |
| Individual spending limits on every Expend card | Included | Included |
| Manage security controls on Expend cards | Included | Included |
Insights and Analytics
| Feature | Expend Essentials | Expend Explorer |
|---|---|---|
| Real-time overview of all expenses | Included | Included |
| Reports for individual and team spending | Included | Included |
| Spending analytics dashboard | Included | Included |
Automated Bookkeeping
| Feature | Expend Essentials | Expend Explorer |
|---|---|---|
| Accounting system integrations (Xero, QuickBooks, Sage and custom exports) | Included | Included |
| External bookkeeper access | Included | Included |
| Automatic missing receipt reminders | Included | Included |
Help and Support
| Feature | Expend Essentials | Expend Explorer |
|---|---|---|
| Help Center & FAQs | Included | Included |
| Free onboarding webinars | Included | Included |
| LiveChat support | Included | Included |
| Email support | Included | Included |
| Phone support | Included | Included |
| Dedicated Account Manager | Included | Included |
| 121 Training sessions | Not included | Included |
| Dedicated Customer Success Manager | Not included | Included |
FAQs
Can I have both card and non-card users on the same account?
Absolutely! Expend has been created to be a flexible platform that handles Expend card transactions, out-of-pocket claims, mileage reports and more. Our Card Connect feature allows external bank cards (not supplied by Expend) to be connected to the platform, too! Everything in one place.
How much extra is it for a card?
Nothing! Our system is designed to be beneficial to everyone, that's why we don't charge any extra for card holders. Expend cards are included free of charge for each user with all paid Expend plans.
